The letter reaches the candidate, and only the candidate.
The challenge
An offer letter carries confidential terms and personal data, and it needs to reach one candidate for review while HR keeps clear control over what is shared and a record of who has seen it. Sending it as an email attachment loses that control the moment it leaves the outbox.
The solution
An external collaboration link shares the offer letter with the candidate alone, with view-only permissions, an expiry date, and a full audit trail. HR keeps the confidential terms governed right through to acceptance, with a clear record of every access.
Key Capabilities Used:
External collaboration links.
Navigate to the candidate's workspace in the next-gen iManage platform and select the completed offer letter.
Only the selected document is shared, keeping the rest of the recruitment file confidential.
Generate an external collaboration link for the letter. Set permissions to view-only, and apply an expiry date so access closes once the offer window has passed.
The candidate can review the letter without needing an iManage account.
Monitor access for the shared letter from the security button.
The next-gen iManage platform allows you to remove access at any time.
Monitor all edits and actions to the document by clicking versions and then timeline.
The next-gen iManage platform records every access, giving your department a timestamped log of when the candidate viewed the offer letter.
More to explore
Stay On Top Of Activity Across Every Matter
Use Case
External Collaboration Links
Key Capability
Multiple Doc Preview
Key Capability