Every approval, assessment, and disclosure for an AI system,
in one governed record.
The challenge
When the business deploys an AI system, whether built in-house or procured from a vendor, the legal team has to stand behind a complete governance record: the risk assessment, the sign-off from the accountable owner, the vendor contract and its audit rights, and the client disclosure wording. Those documents are created by different people at different times and scatter across the matter, so proving the system was governed properly means gathering them under pressure when a regulator or client asks.
The solution
The team stages each governance document in the Cart, assembles them into an indexed Bundle in a consistent order, and shares the record through an external collaboration link with a full audit trail. Every AI system has one complete, ordered governance file ready to produce on request.
Key Capabilities Used:
Cart; Bundle; External collaboration links.
In the AI system's workspace in the next-gen iManage platform, add each governance document to the Cart as it is finalized, for example the risk assessment, the accountable owner's sign-off, the vendor contract and its audit and explanation rights, and the approved client disclosure wording.
The Cart holds the working selection while the team confirms the record is complete, without committing to a final order yet.
With the documents staged in the Cart, generate the Bundle and arrange the record in a consistent order, so every AI system's governance file follows the same structure.
The next-gen iManage platform produces an indexed, paginated document from the selected materials, ready to produce without manual reformatting.
Where the record needs to go to a regulator, an auditor, or a client, generate an external collaboration link with permissions set to view-only and an expiry date matching the request.
The platform maintains a timestamped audit trail of every access, so the team has a clear record of what was shared and when, alongside the governance file itself.
More to explore
External Collaboration Links
Key Capability
Cart
Key Capability
Bundle
Key Capability